Brenda Keeling Wedding Planner Tips Part 2 – Once the date is set…
08 Jan 2016

Brenda Keeling Wedding Planner Tips Part 2 – Once the date is set…

  1. Book and confirm the wedding venue for both your ceremony and reception.
  2. If you are planning an outdoor event, make sure you have shelter if needed or an alternative venue.
  3. Consider your wedding dresses and bridesmaids dresses. Get the lowdown on finding the right wedding dress.
  4. Choose your bridesmaids and groomsmen.
  5. Start looking and booking wedding photographers and videographers portfolio’s.
  6. Look at wedding stationery designs.
  7. Look at wedding cars and get some quotes.
  8. Do a rough guest list to be edited as needed to get down to the size you have planned.
  9. Start thinking about your honeymoon destination.
  10. Keep up your beauty and fitness regime.


First things first – start booking…

  1. Book and confirm your wedding photographer and videographer.
  2. If the venue you have chosen does not supply the food, start looking for and booking your wedding caterers and think about your wedding feast, the menu and the drinks.
  3. If hire equipment is needed, find a reputable and reliable hire company and book whatever you need ie tables, chairs, marquee etc.
  4. If you are having your wedding dress made (as opposed to buying off the rack), select your wedding designer and wedding dress and get started on the gown.
  5. Get the designer and dressmaker to start work on your bridesmaids dresses if they are being made and to schedule in all the fittings required giving everyone plenty of notice.
  6. Decide on your wedding decorator and book them (they may be able to assist with the hire of any equipment you may need).
  7. Consider your wedding ceremony music and the entertainment for your wedding reception. Listen to clips from different musicians via their website or ask them to send you a demo. Book your wedding entertainment.
  8. Book your wedding cars and any wedding transport you may need for your guests.
  9. Make preliminary bookings for you honeymoon, particularly if you are planning a to go overseas.
  10. Make sure your passport is up to date, and if you are changing your surname, you may have to do some alterations.
  11. Give your overseas or interstate guests notice of the wedding date – send out a save the date card.
  12. Book the celebrant or chaplain and speak to the who will be marrying you, and discuss your requirements.
  13. Decide on a theme and colours you would like to follow beach, moroccan, indian summer, hawaiian, medieval, white or ivory, gold or silver, lemon or lime….
  14. Consult potential wedding decorators , make a decision whether you are using them as soon as possible.


Next in line…

  1. Secure the suits for the groom and groomsmen.
  2. Consider your wedding invitations and stationery and organise to have them printed ready to send 6-8 weeks in advance or 12 weeks for guests coming from overseas, ie invitations, RSVP’s, thank you notes, place cards, bridal registry cards etc.
  3. Find a florist specialising in wedding flowers. Select your bridal bouquets, button holes, wedding ceremony and wedding reception flowers.
  4. Start looking and booking your hair and makeup artist.
  5. Mothers of the bride and groom may want to coordinate their outfits so give them an indication of your chosen colours, flowers and style.
  6. Book the Bridal Suite or Wedding Night Accommodation for the wedding night.
  7. Find a bridal registry and start shopping. (print cards to be included with your wedding invitations or have your bridesmaids and friends subtley spread the word).
  8. Fill out Notice of Intention to Marry, no more than 6 months before but no less than 1 month and a day.


And then…

  1. Organise your wedding bands (allow the jeweller at least 4 weeks to supply the wedding bands leaving time for resizing if necessary).
  2. Look at wedding cakes and order your favourite for the wedding day.
  3. Finalise the menu with the wedding venue or wedding caterer, and select the wines and champagnes.
  4. Finalise the floor plan for your wedding reception; where the bridal table is, how the guest tables will be arranged, where the DJ will be, where the band will play, where you will cut the cake, where the dance floor will be, where the MC and speech makers will stand.
  5. Start to make a tentative guest seating plan including the organisation of the bridal table and tables for the parents of the bride and groom.
  6. Order your bomboniere and other wedding day extras such as confetti, wedding bubbles, rose petals, disposable cameras etc.
  7. Send out the wedding invitations (6-8 weeks before).
  8. Start planning your order of service for the wedding ceremony and select (or start writing your own) hymns, vows and readings.
  9. Choose what ceremony music you’d like to have played by the ceremony musicians throughout the wedding ceremony.
  10. Buy your gifts for the bridesmaids and groomsmen, mum and dad too and of course for each other too.
  11. Get documentation from the celebrant/church/synagogue/temple and fill in necessary forms.
  12. Appoint your MC either a reliable friend or a professional.


Don’t miss the third and final part of my wedding tips blog for the final touches!